Privacy Policy

Hostique Jobs recognizes the paramount importance of privacy and is fully dedicated to safeguarding the personal information of its users. This Privacy Policy outlines how Hostique Jobs collects, utilizes, stores, and protects user personal data, in full compliance with relevant Portuguese and European Union data protection laws, particularly the General Data Protection Regulation (EU) 2016/679 (GDPR).

1. INTRODUCTION

2. INFORMATION COLLECTED

Hostique Jobs gathers personal information essential for the effective provision of its services. This includes:

Identification and Contact Data: Name, email address, telephone number, and physical address.
Professional Profile Data: Personal photo (if voluntarily provided by the user), desired position, professional experience, specific skills, and relevant certifications.
Resume and Employment History: Name, email address, telephone number, and physical address.
Work Preferences and Availability: Information regarding work preferences and current availability for roles.
Platform Activity Data: Records of user interactions on the platform, such as engagement with employer profiles and expressions of interest in job listings.
Optional Data: Introduction videos (if voluntarily provided by candidates) and geographic location (if voluntarily provided by candidates).
Public and Private Sources: Additional information obtained from publicly accessible sources, such as professional social networks, only where applicable and legally permissible.

Hostique Jobs does not collect sensitive data (e.g., related to health, race, political opinions) without the user's specific and explicit consent.

3. USE OF COLLECTED INFORMATION

The personal information we collect is utilized strictly for the following purposes:

Automated Matching: To facilitate efficient matching between Employers and Candidates, based on specified preferences and professional characteristics.
Service Provision: To deliver comprehensive recruitment services, ensuring that Employers receive relevant Candidate recommendations tailored to their hiring needs.
Account Management and Support: For the creation, maintenance, and management of user accounts, alongside providing necessary user support and managing communications related to platform operations.
Platform Enhancement: For the continuous improvement of the Platform's functionality and user experience, based on aggregated data analysis of user interactions and preferences.
Legal Compliance: To fulfill our legal obligations, including those pertaining to security, fraud prevention, invoicing, and other regulatory requirements.

Candidate Data Visibility: Candidate personal information and profiles are not publicly visible. This information is only made accessible to registered Employers on the Platform for recruitment purposes after the Candidate applies to a job or provides explicit consent for their profile to be shared.

4. STORAGE AND PROTECTION OF PERSONAL INFORMATION

Hostique Jobs implements robust technical and organizational measures to ensure the highest level of security for all stored data. These measures include:

Secure Servers: All personal data is stored on secure, encrypted servers located within the European Economic Area (EEA), which are subject to stringent security standards.
Access Control: Strict restricted access protocols are in place for sensitive data, ensuring only authorized personnel can access it.
Encryption: Data is encrypted both during transmission (in transit) and when at rest (on servers).
Monitoring and Maintenance: We maintain proactive monitoring for vulnerabilities, conduct regular backups, and ensure timely software updates to guard against cyber threats.

While we employ rigorous measures to protect your data, no system is entirely impenetrable. In the unlikely event of a security breach, Hostique Jobs is committed to promptly notifying affected users and relevant authorities in accordance with applicable law.

5. USERS’ RIGHTS UNDER GDPR

As a data subject, you possess the following fundamental rights concerning your personal data:

Right of Access: To obtain confirmation as to whether your personal data is being processed, and, where that is the case, access to the personal data.
Right to Rectification: To request the correction of any inaccurate or incomplete personal data concerning you.
Right to Erasure (Right to be Forgotten): To request the deletion of your personal data, unless its retention is required for legal reasons or legitimate business purposes.
Right to Withdraw Consent: To withdraw your consent for data processing at any time, without affecting the lawfulness of processing based on consent before its withdrawal.
Right to Object: To object to the processing of your personal data for specific purposes, particularly for direct marketing.
Right to Data Portability: To receive your personal data in a structured, commonly used, and machine-readable format, and have the right to transmit that data to another controller.
Right to Restriction of Processing: To obtain restriction of processing in certain situations, such as when the accuracy of the data is contested.

To exercise any of these rights, please contact Hostique Jobs through our dedicated support email: support@hostiquejobs.com. We are committed to responding to all legitimate requests within 30 days, as mandated by GDPR. You also have the right to lodge a complaint with the Portuguese Data Protection Authority (CNPD) if you believe your data rights have been violated.

6. DATA RETENTION PERIOD

Hostique Jobs retains user data only for as long as necessary to fulfill the purposes for which it was collected, or to comply with legal and regulatory obligations, based on the following criteria:

Candidate Data: Retained for up to 12 months following the last activity on the platform. After this period, the profile may be deleted or anonymized, unless explicit consent for longer retention is given or a legal obligation requires otherwise.
Employer Data: Retained for the duration of an active subscription or contractual relationship, and for up to 5 years thereafter for legal, administrative, and invoicing purposes. Data retained solely for compliance with legal obligations may be stored for longer periods as specifically required by law.

7. DATA SHARING WITH THIRD PARTIES

Hostique Jobs does not sell, lease, or otherwise disclose users' personal information to unrelated third parties, except in the following limited circumstances:

Service Provision: When absolutely necessary for the provision of contracted services (e.g., integration with secure payment processing platforms or essential hosting services). These service providers are bound by strict confidentiality agreements.
Legal Obligation: When disclosure is required by law or by competent regulatory authorities.
Explicit Consent: When the user provides explicit consent for their data to be shared with specific third parties.

All data sharing is strictly limited to what is essential for the stated purposes of service delivery.

8. COOKIES AND TRACKING TECHNOLOGIES

This website utilizes cookies and similar tracking technologies to:

Enhance user experience and optimize platform performance.
Conduct anonymous traffic analysis (e.g., via Google Analytics) to understand website usage patterns.
Manage user sessions and remember user preferences.

By continuing to use the Platform, you consent to the use of cookies in accordance with this policy. You retain the option to disable cookies at any time through your browser settings, although certain Platform features and functionalities may be affected. For more detailed information, please refer to our dedicated Cookie Policy.

9. POLICY UPDATES

Hostique Jobs reserves the right to update or amend this Privacy Policy as necessary to reflect changes in our practices or legal requirements. Any revisions will be communicated through the Platform and will become effective on the specified "Policy updated" date. Users are strongly advised to review this Policy regularly to stay informed about how we protect your personal data.

10. CONTACT AND QUESTIONS

For any questions, concerns, or complaints regarding this Privacy Policy or the processing of your personal data, please contact us directly at: Email: support@hostiquejobs.com